Credentialing Services | Heavenly Ink Credentialing

What We Do

Our Core Services

Done for you. Start to finish. No handoffs, no guessing, no gaps.

Payer Enrollment

Medicare, Medicaid, BCBS, Aetna, Cigna, United, and more
Provider group enrollments and re-validations
Individual and facility NPI registration
Re-enrollment and tracking of expirables

Reduce delays, denials, and dropped coverage with our done-for-you system.

Facility Credentialing and Privileging

Facility privileging and provider onboarding
Documentation readiness for Joint Commission, NCQA, or CMS
Expired license cleanup and facility-level audits

Stay compliant. Avoid risk. Be ready for any regulatory review.

Provider Credentialing and CAQH Support

Initial credentialing and provider setup
CAQH profile creation and attestation management
Ongoing monitoring of expirables

For new hires or full rosters. We manage it all.

Business Entity and Billing Setup

LLC and EIN setup for new provider entities
Group NPI setup and linking
Billing system preparation while credentialing is in progress

Build the foundation of a compliant, billable business from Day 1.

Compliance and Regulatory Credentialing

Payer revalidation tracking on CMS and Medicaid cycles
Documentation review and gap analysis ahead of a survey or audit
Corrective action plans when a provider file falls out of compliance
Credentialing recovery for practices already behind
Team training and written process documentation

Led by a Certified Professional Compliance Officer and Certified Professional Medical Auditor.

Who We Work With

We serve the practices that need it done right the first time

Credentialing mistakes cost money and delay revenue. Here is who we build our process around.

Behavioral Health Practices

LMHC, LCSW, psychiatrists, and mental health groups face payer panel restrictions that most credentialing services get wrong. We know the behavioral health landscape and navigate those nuances on day one. Your providers get enrolled, not rejected on a technicality.

PE-Backed and Multi-Site Groups

Acquisitions move fast. Credentialing cannot be the bottleneck. We run multiple provider files simultaneously, coordinate across locations, and keep pace with your expansion timeline without creating backlog.

Staffing Agencies and Locum Providers

PRN and locum placements depend on fast, portable credentialing. We keep credentials current across multiple practice sites, handle recredentialing when a provider moves, and make sure nothing lapses between assignments.

Specialty Clinics and Solo Practices

Whether you are a solo NP opening your first practice or a 20-provider specialty group, we handle the full file. Facility credentialing, privileging, payer applications, and ongoing maintenance so you can focus on patients.

What practices are saying

From solo providers to multi-site groups. Here is what working with us actually looks like.

★★★★★

"They helped us meet every deadline and stay compliant. We couldn't have done it without them. Our new hire was billing in 38 days."

Zara Bush

Regional Health System

★★★★★

"Their team caught a license expiration we had completely missed. That one alert saved us from a claims suspension that would have taken months to fix."

Ashwin Santiago

Behavioral Health Group Practice

★★★★★

"We never knew where our credentialing stood until something went wrong. Now we log into the portal and see everything. That visibility alone is worth it."

Kaden Scott

Internal Medicine, Solo Practice

The Process

How it works

You do one intake. We handle everything after that.

Discovery Call

We identify your providers, specialties, and target payers. No generic forms. We listen first.

Onboarding and Intake

You submit key documents once through our secure portal. We organize, verify, and build every file.

Credentialing and Tracking

We handle the applications, payer portals, follow-ups, denials, and appeals. You watch it in real time from your dashboard.

Reporting and Ongoing Support

You receive regular status updates. We monitor renewals and keep your credentials current. Forever.

Common questions about credentialing

The answers practices ask us most before getting started.

How long does credentialing take?

For most payers, the initial credentialing process takes 60 to 120 days from application submission. Medicare and Medicaid typically take 60 to 90 days. Commercial payers like Aetna, BCBS, and United can range from 60 to 120 days. Our process from intake to first application submission averages 30 to 45 days. The faster you get us your documents, the faster we can submit.

What is the difference between credentialing and payer enrollment?

Credentialing is the verification process: confirming a provider's education, licenses, training, and malpractice history. Payer enrollment is the application to join a payer's network so the provider can bill that payer's members. Both need to happen, and we handle both.

Do I need a CAQH profile before we start?

Most commercial payers require a CAQH profile. If you don't have one, we create it for you as part of onboarding. If you already have one, we verify it's complete and current before submitting any applications.

Can you credential providers in multiple states?

Yes. We work with providers across multiple states and coordinate all state-specific licensing and payer requirements. Multi-state credentialing is common for telehealth providers and staffing agencies.

What happens if a payer denies the application?

We handle it. Denials almost always have a fixable root cause: missing documentation, an error in the application, or a panel closure. We identify the reason, correct it, and resubmit. We stay on the appeal until it's resolved.

How often do I need to revalidate with Medicare and Medicaid?

Medicare requires revalidation every five years for most providers and suppliers, and every three years for DMEPOS suppliers. State Medicaid programs revalidate at least every five years, and the exact cycle varies by state. CMS does send a notice ahead of your due date, but it goes to the address and contact on file, which is exactly where most practices miss it. We track the cycle so your deadline never depends on a letter arriving.

What happens if we miss a revalidation deadline?

Medicare can deactivate your billing privileges. Claims stop paying until reactivation is processed, and reactivation does not always restore billing back to the deactivation date, so there is usually a gap you cannot recover. Fixing a lapse takes far longer than preventing one. That is why revalidation belongs on a tracked schedule instead of someone's memory.

How is compliance credentialing different from regular credentialing?

Credentialing gets a provider approved. Compliance keeps the file defensible after approval: documentation current, revalidations filed on time, corrective action taken when something falls out of standard, and a written process your team can actually follow. Our compliance work is led by a Certified Professional Compliance Officer and Certified Professional Medical Auditor.

See all credentialing FAQs →

Credentialing Updates

Payer rules change. We will tell you when.

Enrollment requirements, revalidation deadlines, and payer policy changes that affect getting paid. Occasional, practical, and you can unsubscribe any time.

You are on the list.

Watch your inbox for the next credentialing update.

No call required

Not ready to book a call?

Leave your email and tell us nothing else. We will look at your situation and write back with what credentialing would actually involve for you. A real person, not a sequence, and no obligation.

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Or take the 2-minute Readiness Check and see where your file stands.

Built to Keep You
Compliant and
Fully Enrolled.

These are not paperwork problems. They are revenue problems.